VACANCY ANNOUNCEMENT

ASSISTANT PROCUREMENT OFFICER

Job Location: Kilifi

Job Type: Full-time

Job Grade: 5.01

Country: Kenya

JOB PURPOSE:

The individual will provide both technical and administrative support in the day-to-day implementation of procurement activities by ensuring that goods and services are procured in a timely and cost-effective manner and are availed to user departments in the right quality and quantity. They will serve as the main contact between internal customers and external suppliers.

DESCRIPTION:

KEY RESPONSIBILITIES:

Process all approved purchase requisitions, submit to prospective suppliers and expedite responses for the same.
Coordinate travel arrangements for staff and programme guests by making hotel reservations and bookings.
Provide administrative support in planning and compiling documentation for the Procurement Committee.
Receive and evaluate the quotations submitted by proposed vendors, make recommendations and process local purchase orders (LPO).
Provide support in preparing tender documents and floating tenders out to vendors/suppliers.
Provide administrative and technical support in negotiating, preparing and implementing vendor contracts.
Updating of the vendor database in the financial management system and provide inputs in the preparation of Procurement reports.
Provide support in disposal of assets declared either obsolete/no more annually or biannually.
Provide the necessary documentation in support of an up to date and accurate record of all procurement processes.
Participate in the mentorship and coaching initiatives as per the agreed plans.

QUALIFICATIONS:

A minimum of a Bachelor’s Degree in procurement or a related field from a recognized institution.
Must have attained a minimum CIPS Level 5 and an active Member of KISM.
Minimum of 3 years of experience in procurement, preferably in a donor funded environment.
Demonstratable experience in the use of E-procurement platforms and a very strong proficiency in the use of MS Office applications.
Experience working for research organizations is an added advantage
Experience handling bulk procurement projects.

DESIRABLE

COMPETENCIES:

Demonstrated high levels of integrity and confidentiality.
Excellent interpersonal, verbal and written communication skills.
Ability to work with diverse teams and build strong relationships with staff and suppliers.
Ability to deliver quality outputs within strict timelines.
Strong analytical, negotiation, planning and administrative skills.

PHYSICAL ENVIRONMENT/CONDITIONS:

APPLICATION PROCEDURE:

To apply, kindly submit your application on our Applicant Tracking System (ATS) at Qazi – Applicant Tracking System by 7th May 2026 under the ASSISTANT PROCUREMENT OFFICER Job posting.

All applicants are advised to adhere to the application guidelines for consideration. Only shortlisted candidates will be contacted.